Framework Agreement - Marketing and Events Support for Keele ERDF Funded Programmes

Tenders are invited from interested parties for inclusion in a Framework Agreement for Marketing and Events Support for Keele University's ERDF Funded Projects. These currently include the approved projects of the Smart Energy Network Demonstrator (SEND); the Keele Research & Innovation Support Programme (KRISP); the Mercia Centre for Innovation Leadership (MCIL); and Business Bridge; which collectively form part of the New Keele Deal. Additional projects subject to ERDF funding approval may also be included under this framework within the stated estimated framework value.

The Framework Agreement is divided into five lots covering specific goods/services and the University envisage appointing up to three Service Providers in each lot although the University reserves the right to vary this number. Tenderers can bid for one or more lots.

Whilst the Framework Agreement has a budget of £200,000 no guarantee is given as to the levels of expenditure under the framework and within each lot.

Lot 1 - Branding and Design Services

Keele University is seeking organisations or consortia to work with project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to design and develop a distinct brand identity for the four projects (SEND, KRISP, MCIL, Business Bridge) individually and for the programme (New Keele Deal) as a whole. Additional projects subject to ERDF approval may also be included under this framework within the stated estimated framework value. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).

Lot 2 - Marketing Collateral, Gifts and Stationery

Keele University is seeking organisations or consortia to work with the Branding and Design Service Providers (appointed under Lot 1), project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to produce a range of direct hard copy marketing collateral, corporate gifts and stationery items. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).

Lot 3 - Event Organisation

Keele University is seeking organisations or consortia to work with project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to manage the organisation of a range of events. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).

Lot 4 - Photography and Videography Services

Keele University is seeking organisations or consortia to work with project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to provide videography and photography services. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).

Lot 5 - Di...

Additional information: The University will call-off pieces of work under the framework either by:

• Directly awarding the work to one of the framework Service Providers without reopening competition OR
• By carrying out a further competition with the framework Services Providers in the given lot to which the work relates.

The University will take into account the quantity, value and characteristics of the goods and/or services required when determining the method of call-off for a given piece of work. The choice of the method of call-off will be down to the sole discretion of the University after taking into account these factors.

Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Tenderer in connection with taking part in this procurement, regardless of whether such costs arise as a direct or indirect consequence of any amendments made to the procurement documents by the University at any time.

The University reserves the right at any time to:

• i)Reject any or all responses and to cancel or withdraw this procurement at any stage;
• ii)Change the basis, the procedures and the time-scales set out or referred to within the procurement documents;and
• iii)Require a Tenderer to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification).

The SEND, KRISP, MCIL and Business Bridge projects are part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020 and the Department for Business, Energy and Industrial Strategy (BEIS). The Marketing and Events services required are also part funded by ERDF and BEIS.

Funding Type (WEFO or EU) : EU

Funding Description

Part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020.

Is a Recurrent Procurement Type? : No