Lakeside - Security Services

Portsmouth City Council ('the council') is inviting tenders from suitably qualified and experienced SIA or equivalent accredited suppliers for the provision of security guarding services at Lakeside North Harbour, Portsmouth. The council's target date for award of contract is March 26th, 2024, with service commencement following on May 31st, 2024. The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services.

The estimated annual value of the contract is £375,000 based upon current core requirements. The value of the contract for delivery of core requirements may increase or decrease in the event of changes to specification, changes to frequencies, and removal or addition of requirements from the contract. The Council cannot provide any guarantees of increases or decreases of the contract; however, any increases will be capped at 20% of the per annum contract value. The upper value of the contract in respect of core requirements could therefore theoretically increase to £450,000 per annum. The above value estimate does not include for any non-core ad-hoc requirements such as additional support for events, specialist ad-hoc services, etc. No accurate estimate or guarantee in respect of value for non-core ad-hoc services can be provided, but it could equate to an upper additional value of £10,000 per annum. Therefore, the full upper per annum value of the contract could theoretically equate to £460,000 if additions to score services are taken up and a high volume of non-core ad-hoc services is commissioned via the contract. The council is ideally seeking to deliver a saving through this procurement process and avoid any cost increases. Therefore, Council reserves the right to set aside any tender that exceeds £375,000 per annum for delivery of the Council's current core requirements.

Tenderers, other than the current incumbent supplier, should also note that tenders will only be accepted where the tenderer can evidence that they have attended a scheduled tour of the site. The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015).

The procurement timetable is detailed below:

Procurement documents available on In-tend - 23.01.2024

Deadline for booking site visit - 05.02.2024 12:00

Site visits and bidders briefing - 06.02.2024 - 10am and 3pm 07.02.2024 - 10am and 3pm Deadline for requests for clarification - 15.02.2024 at 23:59

Tender return deadline - 22.02.2024 at 12:00

Notification letters issued - 14.03.2024

Standstill period starts - 15.03.2024

Standstill period ends - 25.03.2024 at 23:59

Contract award - 26.03.2024

Please ensure that all requests for clarification are made via t...

Additional information: Is a Recurrent Procurement Type? : No