CR21022 - Research into commercial lease terms for heat and energy efficiency related costs

The final date and time for the submission of bids is Wednesday, 17 March 2021 at 11:00

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Delta eSourcing Portal.

Brief Description of Requirement

The overarching aim of the research is to investigate commercial leases to help us understand how the terms for rented non-domestic buildings in England allocate costs and responsibilities between the landlord and tenant for capital costs relating to replacing a heating system when it reaches the end of its life and operating costs related to energy bills, maintaining a heating system and related improvements. The contractor will investigate how the terms of the lease treat the following heating, ventilation, and air conditioning (HVAC) features of a building:

The findings of this research project will represent important additions to our understanding of the terms for rented non-domestic buildings and feed into upcoming policies.

Our current understanding, based on initial engagement with stakeholders, has indicated that tenants of non-domestic off-gas grid buildings frequently bear the cost of replacing heating systems, although other research such as that carried out to support Private Rented Sector Policy (PRS) suggests that cost allocation can vary widely depending on the type of landlord and sector.

Despite some evidence of landlords bearing the costs of energy efficiency improvements, it is our understanding that where the lease allows the landlord to do so, these costs are often passed onto tenants.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

This contract will be awarded based on the evaluation criteria set out in the ITQ document.

How to Apply

UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement.

To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register.

If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login'

Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 33TT65M7E5

Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

Additional information: DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.

Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a suffiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.

As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a response.

Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right:

• i.not to award any contract as a result of the procurement process commenced by publication of this notice;and

• ii.to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with the successful organisation , this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.

About UK Shared Business Services

UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx