Document Control Services

HS2 Ltd has an internal document control support function which sits within the Programme Strategy Department. It is the responsibility of this support function to ensure that all documents are managed and controlled in an auditable way in accordance with HS2 Ltd processes. Document control services needs to meet the increasing demands of the HS2 project and its work streams. However these work streams will fluctuate over time which means its support function requires the flexibility to scale up or down its resources in accordance with the project demands. Therefore HS2 Ltd requires access to an organisation which specialises in providing comprehensive solutions for document control and management which has the capacity to provide experienced document control resource over time bound projects. The organisation will be required to provide advice, guidance and training on the latest document control/management standards, systems, and working practices in line with BS1192, PAS1192, and ISO 9001.

Additional information: How to apply

All potential suppliers must obtain details of the Invitation to Tender (ITT) and submit their tender through the HS2 eSourcing portal. All potential suppliers are required to express an interest by registering on the HS2 eSourcing portal (www.hs2.bravosolution.co.uk). Registering is only required once. Registering: Potential supplier should browse to the HS2 eSourcing portal and complete the following: a) Click the ‘click here to register’ link. b) Accept the terms and conditions and click ‘continue’. c) Enter your business and user details. d) Note the username you use and click ‘save’ when complete. e) You will then receive an e-mail with your unique password. Access to the ITT: a) Login to the HS2 eSourcing portal with your unique username and password. b) Click on the ‘ITTs open to all suppliers’ link. c) Click on the relevant titled ITT item. d) Click the ‘express interest’ button in the ‘actions’ box on the left hand side of the page (this will move the ITT pack into the applicants ‘my ITT’ box). This is a secure area for projects only. e) Click on the ITT code. The applicant can now access any attachments by clicking the ‘settings and buyer attachments’ in the actions box. f) Download the documents relating to the ITT. Click ‘attachments’ on the left hand side. The number in brackets refers to number of documents that need to be downloaded. Click on the bold and underlined filename. Select ‘save’ and store on your PC. Responding to the ITT: a) Instructions on completing the ITT through the eSourcing Portal are contained in the ITT documents. For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8:00 am to 18:00 pm) GMT on: a) email – help@bravosolution.co.uk or b) telephone +44 8003684850.

Full Tender Documentation can be accessed from the e-tendering portal - BRAVO