UK-Enfield: Repair and maintenance services of central heating

The Contract scope at commencement will comprise:

• contract duration of 3 years with an option to extend for a further 2 years by one or more extensions;
• value per annum is circa £220,000 excluding VAT, but this could change and therefore the contracting authority is not in a position to guarantee the value of the works;
• the contracting authority's current total stock is approximately 1,300 of which approximately 900 properties have gas installations;
• further details of the scope is set out in the tender documentation.

Economic operators should note that the estimated numbers and values given in this notice is based on the contracting authority's historic requirements and the number of properties currently included within its stock portfolio. The scope may increase in the event that the contracting authority acquires additional properties during the contract term and requires the works and services covered by the contract to be performed at such properties. Additional properties may include without limitation residential properties (however obtained whether through a merger or acquisition or other means), commercial properties, or corporate facilities managed by the contracting authority on behalf of others. The contracting authority reserves the right to also remove properties, for example as a result of stock rationalisation, in which case the numbers and value may decrease. Numbers and values may also increase or decrease as a result of any changes emanating from detailed surveys of properties and estates.

Additional information: All procurement documentation can be downloaded from https://etenders.rand-associates.co.uk eTenders@Rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the “Portal”) for downloading/submission of procurement documentation in respect of pre-qualification and tenders, and communicating requests for and responses to clarification.

All requests for procurement documentation, communications and submission of pre-qualifications and tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk by registering and creating an account.

After creating an account, economic operators will receive an email with a link to activate their account.

Once activated and logged in, economic operators will need the following code to register for the Tender

Documentation: CAHAGAS1

Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear.

All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 hours on 18.08.2015.

This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.

Having registered and created an account it is the economic operators' responsibility to regularly monitor communications raised and issued through the Portal.

Responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system.

The identity of the economic operator seeking clarification will not be disclosed to other economic operators.

When uploading pre-qualification or tender submission documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc as these may impact on the time taken to complete the transaction.

Uploading of submissions must be completed by the deadline closing date and time.

DO NOT wait until too near the closing time on the return date.

The closing deadline for uploading completed pre-qualification submissions is 12.00 hours on 25.08.2015.

Please note that the Portal will not permit submissions to be uploaded after the closing deadline.

Submission documents will be visible to the representatives of the contracting authority and Rand Associates Consultancy Services Ltd only after the closing deadline.

Should users have any queries, or experience difficulties with the registration or download/upload system, they should contact the eTenders@Rand helpdesk by calling +44 (0)1737 225 077 (ask for Paul Dugdale or Jonathan Case) or email eTenders@rand-associates.co.uk