EDMS – Electronic Document Management System

As the business grows within HS2 Ltd there is a need to increase document control resource(s) to provide support across the organisation. Document control is very much task geared to demand which will fluctuate to support time based programme deliverables.

The technology systems that we use in HS2 Ltd for document management are Bentley Enterprise Bridge (eB), and Bentley ProjectWise.

The Supplier shall be required to provide resource, skills and knowledge to deliver a multi-functional document control service across HS2 Ltd and the resource provided must have the following skills and experience in document management: •Sound knowledge of document management standards, processes and procedures;

•Excellent working knowledge of eB, ProjectWise, and SharePoint;

•Expertise of documentation processes within an engineering and construction environment and a knowledge of a typical project life;

•Working knowledge of bulk scanning, scanning systems and PDF functionality;

•Literacy in Microsoft Software systems (Word, Excel, PowerPoint); and

•Excellent written and verbal communication skills.

Additional information: How to apply

All potential suppliers must obtain details of the Invitation to Tender (ITT) and submit their tender through the HS2 eSourcing portal. All potential suppliers are required to express an interest by registering on the HS2 eSourcing portal (www.hs2.bravosolution.co.uk). Registering is only required once. Registering: Potential supplier should browse to the HS2 eSourcing portal and complete the following: a) Click the ‘click here to register’ link. b) Accept the terms and conditions and click ‘continue’. c) Enter your business and user details. d) Note the username you use and click ‘save’ when complete. e) You will then receive an e-mail with your unique password. Access to the ITT: a) Login to the HS2 eSourcing portal with your unique username and password. b) Click on the ‘ITTs open to all suppliers’ link. c) Click on the relevant titled ITT item. d) Click the ‘express interest’ button in the ‘actions’ box on the left hand side of the page (this will move the ITT pack into the applicants ‘my ITT’ box). This is a secure area for projects only. e) Click on the ITT code. The applicant can now access any attachments by clicking the ‘settings and buyer attachments’ in the actions box. f) Download the documents relating to the ITT. Click ‘attachments’ on the left hand side. The number in brackets refers to number of documents that need to be downloaded. Click on the bold and underlined filename. Select ‘save’ and store on your PC. Responding to the ITT: a) Instructions on completing the ITT through the eSourcing Portal are contained in the ITT documents. For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8:00 am to 18:00 pm) GMT on: a) email – help@bravosolution.co.uk or b) telephone +44 8003684850.