QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot

The Council requires a supplier for the provision of Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) - Christmas 2021 - (Pilot project).

The Council is seeking to streamline the HAF grants management process by appointing one organisation to distribute an agreed pot of funding to different types of providers. The organisation should have previous experience of managing high value and complex grants management services and capable of issuing grants to the voluntary and community sector, commercial sector, and schools. Providers that can demonstrate that they can reach the target audience should be prioritised for funding.

The organisation is required to ensure that applicants meet the agreed eligibility and assessment criteria, in line with the DfE and the Council's requirements. The criteria will include, but is not limited, to quality of provision, safeguarding policy and procedures, health and safety, school food standards, food safety and appropriate insurances cover.

The organisation will support providers, especially small grassroots organisations, to access funding for activity clubs and healthy food by taking an engaging and supportive approach. Applications can be for either activity and food combined or separately.

This organisation will be required to manage and administer the entire grants management process from beginning to end via an existing grant management software system.

The grant management software system should provide the following:

• oA web-based application process that accepts supporting documentation and confirms applicants' eligibility against agreed criteria
• oAn end to end grant management process which ensures that funding is awarded to providers that demonstrate they can reach the target audience.
• oAccepts applications from the following sectors: schools, commercial (with a modest turnover and social objectives) and the voluntary and sector.
• oUp to date financial and performance reports at each stage of the process.
• oReports that track and monitor sufficiency levels and gaps in provision.

This contract will be for a period of 3 months commencing 1st November 2021.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please email us at: cps@birmingham.gov.uk

Your completed quotation submission should be returned by noon on 12th October 2021 v...

Additional information:

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No