Leeds City College - Refrigeration & Air Conditioning Appliance Term Maintenance Contract

Leeds City College and Leeds College of Music are looking to source a partner to provide maintenance and upkeep on air conditioning and refrigeration units across the scope of our estate. The opportunity is to be the primary point of all maintenance and repair, with the contracted annual charge to include all expected repairs up to a defined maximum value.

Leeds City College and Leeds College of Music intend to appoint a single contractor to cover both group members however reserve the right to appoint separate providers should there be suitable justification to do so.

This opportunity is being tendered against the standard terms of purchase of the College.

Additional information:

The Procurement Process will be managed in house by Leeds City College's procurement function via the College's eTendering portal, which provides a secure delivery mechanism and an auditable record of the process. There is no cost associated with using the portal and merely requires a short registration process.

Tenderers are required to acknowledge receipt of the tender documents via the In-Tend portal.

Any issues, problems or queries with regards to the eTendering portal needs to be addressed firstly to In-Tend Support on 0845 557 8079 or by email to support@in-tend.co.uk.

All documents will be made available through the In-Tend portal. All communication and clarification must be made through the In-Tend portal where possible. This ensures that a complete audit trail of the process is achieved. Questions raised which result in additional information being provided will be shared with all organisations together with Leeds City College's response, but will not breach any area of commercially sensitive or confidential information.

Delivery Notes

Tenders should preferably be returned electronically using the tendering system. However, if you prefer you may return your tender in hard copy.

If you submit your tender in hard copy, your envelope must NOT display your name or address. If a courier is delivering the tender for you, please make sure that they do not label or mark the envelope with anything which will identify you. Please make sure that any additional packaging is clearly identified as containing a tender. If you do use a courier, please ensure that they know the exact location of the College site to which the tender should be delivered. Leeds City College cannot be held responsible for the late arrival of tenders due to misunderstanding or unavoidable delay.

There is no requirement to duplicate electronic submissions with a hard copy.

Is a Recurrent Procurement Type? : No