Property Advice - Dispersed Working

Big Lottery Fund Published 5 May 2017 Contracts Finder

key details

Require a Service Provider to advise the Fund on developing a flexible property portfolio in England, which reflects our vision and principles.

•	Be physically present in the communities we support
•	Be in spaces that reflect and encourage our vision
•	Confidently invite customers and stakeholders in, to discuss ideas, collaborate with others and seek support
•	Fulfil our environmental aspirations
•	Be an asset to the communities in which we are based
•	Utilise the facilities and supplier of the local community for their benefit (e.g. utilising social enterprises).

The Service Provider will:

•	Source three new locations for offices in Exeter, Manchester and Leeds
•	Advice on securing flexible space in 6 regions (Midlands, Yorkshire and Humber, North West, North East, South East, South West) which may mean co-locating with other organisations on a flexible basis so that staff who work further afield from the main office are able to access desk space when required (see below)
•	Arranging moves and any refits for these offices, including advice on contracts where necessary
•	Reconfiguring space in our Newcastle office, in line with changing resource numbers and requirements
•	Considering appropriate use of any vacant or unused space in Birmingham
•	Transferring knowledge, mentoring and developing three Facilities Managers and the senior lead to manage these changes in the future. Each FM will be responsible for two regions each, and the contractor will develop them through working closely with them and involving them in options.
•	Supporting the identification of appropriate contractors, developing plans and overseeing works
•	Providing the Fund with advice on appropriate materials and specifications for works at new and existing premises
•	Providing advice on costs and running the project within budget
•	Acting as direct interface with contractors
•	Working as part of the overall project team
•	Reporting on progress

While our final space requirements for each of the 6 hubs are still being refined, our current assumptions are as follows:

Manchester - space for 10 permanent staff and up to 20 occasional users, formal meeting room space and access to collaboration/informal meeting space

Leeds - space for 10 permanent staff and up to 10 occasional users, formal meeting room space and access to collaboration/informal meeting space

Exeter - space for 7 permanent staff and up to 10 occasional users, formal meeting room space and access to collaboration/informal meeting space

Birmingham - We anticipate that we have sufficient space in our Birmingham with minimal change to layout required, however there is likely to be some unused space

London - work is currently in progress to add an additional 16 desks to our office, which should meet our requirements

Newcastle - we will be downsizing numbers from approximately 280 to 180 but are under lease to retain three floors until 2021. We will therefore require advice on reconfiguring

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2 notices published against this procurement.

Published	Type	Regime	Notice
5 May 2017	Tender cancelled (tenderCancellation)	·	18b7f438-84f8-48c3-ac3f-21e25bc54ae4-145630
18 May 2017	Tender amendment (tenderAmendment)	·	0d6ae1c8-513e-4746-9d96-a71d5167e405-148206

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