Clerking - Sept 2019

To provide a clerking service for 29 academies across three geographical hubs and also the central Board Meetings within the Enquire Learning Trust. The Trust are looking for one clerk per hub and also the central meetings to ensure consistency.

The Trust will be operating 11 Academy Improvement Committees from September 2019 each committee will have oversight of up to 3 academies. There will be one meeting per term, totalling three meetings per year, per committee.

The Trust Board Meetings will also take place on a termly basis in Wakefield. These meetings consist of:

3. x Information Governance Strategy Group meetings dates of which will be agreed in advance
11. x Trust Leadership Meetings which take place on the first Thursday of each month between September and July
4. x Full Trustee meetings - dates of which are agreed in advance
3. x Audit, Risk and Finance Committee meetings - dates of which are agreed in advance
3. x Standards Committee - dates of which are agreed in advance

The contract period is for 1 year from the 1st September 2019.

Specification of services required

To work within the Trust governance arrangements and terms of office. Which can be requested from the Office Manager if required.

There will be an expectation to work closely with the Trust Director of Governance and Board of Trustees which may require contact outside of formal meeting days and hours

To ensure that the Academy Improvement Committees work within the discretions of the Scheme of Delegation, this can be found on the Trust website www.enquirelearningtrust.org/governance

To liaise with those preparing papers to make sure they are available on time, and distribute the agenda and papers as required by legislation or other regulations; all papers will be shared electronically via OneDrive and any photocopying which is required will be done so by the academy.

No documents relating to a meeting should leave the school site in paper form.

Ensure meetings are quorate, if meetings are not quorate arrange another date and time which is convenient

Record the attendance of governors at meetings (and any apologies - whether they have been accepted or not), and take appropriate action in relation to absences, including advising absent governors of the date of the next meeting

Draft minutes of Academy Improvement Committee, highlighting governor challenge, indicating who is responsible for any agreed action with timescales, all minutes are to be uploaded in draft format onto the OneDrive folder within 14 days of the meeting

Follow-up any agreed action points with those responsible and inform the chair of progress