SAFL (Adult Education / AEB contract holder) Management Information System

Sandwell Adult and Family Learning are delivery learning funded by WMCA/ESFA under the Adult Education Budget (AEB). As a provider of Adult Education Budget learning we are contractually required to return Individual Learner Record (ILR) data on a monthly basis as per the governments ILR Specification. We are currently using Cognisoft's Yeti MIS system to do this. As the existing contract is coming to an end we are looking to tender for a system to go live in August 2023 at the beginning of our next contract year.

Provide a hosted software platform that has specifically been designed to meet the Governments ILR specification for data collection and ensures secure and consistent access to the MIS at all times.

Requirements:

• oUser friendly, reliable system with intuitive commands and processes
• oIntegrated processing of data
• oEarly data entry error identification and simplified error checking processes
• oData management is course focused
• oManagement of user accounts
• oCapability for online enrolments
• oCapability for online payments
• oCommunication module to include SMS and bulk email delivery
• oAbility to set local variables to extract reports and analyse
• oGDPR compliant
• oThe ability to extract and import batch files for use with the Learner Record Service (LRS)
• oProactive approach to maintaining compliance with FIS requirements
• oInitial training to be provided to a group of superusers provided remotely and onsite (three days in early July 2023)
• oTraining to the wider team remotely (one day late Mid-July)
• oOngoing technical support appropriate to the needs for three months with critical incident support throughout the contract

The system must provide direct entry and management of core MIS data to include:

• oThe ability to add and edit data
• oIntegrated lookups for Learning Aims Register (LARS)
• oIntegrated lookups for Learner Record Service (LRS)
• oRoyal Mail postcode data

Individual Learner Record (ILR) data and XML files to include:

• oGeneration of ILR files
• oSupport for all Education and Skills Funding Agency (ESFA) funding streams
• oView individual ILR data entries to ensure accuracy
• oReal time ILR/business rule validation and one click correction
• oSystem updates as directed by the ESFA/WMCA (i.e. changes to ILR structure)

The ability to record learner details:

• oName
• oAddress
• oDate of birth
• oGender
• oEthnicity
• oLLDD data
• oNext of kin
• oPrevious qualifications
• oEmployment status
• oFamily details (ie attached children)
• oSignposting
• oSource of funding
• oLink to ESFA course directory
• oLink to ULRN database
• oRecord destination data as required by ESFA/ WMCA
• oQualification details i.e. learning aim codes, SSA classification
• oThe ability to record and identify subcontractors
• oThe ability to record achievement (including storage of relevant documentation)
• oThe abi...

Additional information:

Applications through Intend.

Full project specification required.

For a discussion on the contract requirements before submission please email tonia_green@sandwell.gov.uk

Is a Recurrent Procurement Type? : No