Christmas Lights

3-year contract for Christmas Light for Bewdley Town

Council

Scope of the contract - The contract will include a fully managed solution for the provision, installation, testing maintenance, dismantling and storage of the Christmas lights and associated electrical installations. Ensuring the lights are installed, tested and working at least one week prior to the towns Christmas light switch on event (dates to be confirmed annually).

The Contractor will be required to demonstrate that all insurances, health and safety procedures and risk assessments, necessary for the smooth and safe fulfilment of the contract, are in place. The Contractor is required to provide a proposed lighting scheme; displays and colour schemes will have to be discussed with and final approval agreed by Bewdley Town Council. The Town Council require Christmas lights in seven locations.

Installation Requirements - 25 x mounted lamp post decorations/motifs at various locations, Installation of lights on the Load Street Christmas tree (Tree supply not required), Installation of lights in the trees facing the river adjacent to Bridge House, Beale's Corner, String lights between lamp columns in Load Street

To bid for this tender, please submit the following:

The technical specification (details of experience, proposed approach to the works etc.) including a list of motifs/decorations planned with their anticipated life-spans; A visual "mock-up" of what the scheme will look like in situ; Your cost for the three-year Christmas Lights display, broken down per year, to be invoiced annually; The names and contact details of two references who have received a similar service in the past 12 months; A copy of your current public & employers' liability insurance documents; Risk Assessments; Method Statements

Reporting procedure - A preliminary meeting will be held between Bewdley Town Council and the selected Contractor to ensure that all are fully aware and in agreement with what needs to be done to fulfil the terms of the contract. The Town Clerk will have overall responsibility for the project on behalf of Bewdley Town Council.

Criteria for award of contract - Bewdley Town Council is not bound to accept the lowest tender bid for the work required. The bid with the highest score will be awarded the contract for the work. Tenders are to be submitted in hard copy in a sealed marked envelop to the Town Clerk at the above address by noon on 12th February 2021. Submissions received after this date and time will not be considered. The envelope should bear no distinguishing marks that would identify the tenderer. All tenders will be opened at the same time by the Town Clerk, in the presence of at least one Councillor. Bids for this contract will be opened on 15th February 2021. The Council will notify applicants of the outcome of their tender by the 10th April 2021.