Taftie Presidency 2022 - Event Production

Innovate UK, with support from Innovate UK KTN, are chairing the 2022 Taftie Presidency and are responsible for delivering a series of events over the course of the year to bring the members of the cohort together. Taftie is a European Network of leading national innovation agencies playing an important role in the sharing of information and best practice to enable its members to better implement R&D and innovation programmes within their countries and internationally. The Network is made up of 34 organisations from 28 European countries. More information on Taftie can be found here > https://taftie.e/.

For the 2022 Presidency of Taftie Innovate UK will focus on the basics of why Taftie exists and why people engage with us. Planning to harness the knowledge and expertise of the member organisations, providing time for discussion and debate on topics of interest, driving forward our collective understanding of how to better provide support to innovative businesses.

Innovate UK KTN are seeking event planning, production and delivery support for the following dates and locations:

• Edinburgh, 27th - 28th June 2022 (approx. 80 delegates)
• Bristol, 19th - 20th September 2022 (approx. 40 delegates)
• Brussels, 21st - 22nd November (approx. 80 delegates)

This request for quotation is to invite suppliers to quote for the event production of these three events. The purpose of these events is to bring together Taftie members to achieve the goals of this year's Chairmanship as set out by Innovate UK.

2. Venue sourcing and procurement
2. Arranging delegate logistics including airport transfers, travel to and from the primary venue to offsite events etc.
2. Catering for the primary meetings
2. Evening catering and entertainment
2. AV sourcing and management for delegates attending online
2. On site event coordination and delivery
2. Budget management and reporting
2. Supplier liaison
2. Production support including event staffing

Exclusions:

• Delegate communications
• Content management
• Speaker sourcing and liaising

In response to this Statement of Works, please provide the information listed in the tender notice to kyra.allen@ktn-uk.org by 12:00, 10th April 2022 at the latest. Submissions will be assessed on an ongoing basis until this date.