United Kingdom-Holywood: Repair and maintenance services of central heating

The Contract scope at commencement will comprise:

• Contract duration of 5 years with an option to extend for a further 5 years by 1 or more extensions;
• Performance of the Contracts throughout Northern Ireland;
• Total collective value per annum is circa 1 045 000 GBP, but it recognised that this could change and therefore the Contracting Authorities are not in a position to guarantee the value of the Works;
• The Housing stock of the Contracting Authorities as art the 1.9.2014 was as follows:
• Alpha Housing (Northern Ireland) ltd — 990 Properties;
• Fold Housing Association — 6 028 Properties;
• Habinteg Housing Association (Ulster) Ltd — 1 980 Properties;
• Triangle Housing Association — 405 Properties;

Economic operators should note that the estimated numbers and values given in this notice is based on the Contracting Authorities historic requirements and the number of properties currently included within its stock portfolio. These may increase in the event that the Contracting Authorities acquires additional properties during the contract term and requires the works and services covered by the contract to be performed at such properties. Additional properties may include without limitation residential properties (however obtained whether through a merger or acquisition or other means), commercial properties, or corporate facilities managed by the Contracting Authorities. The Contracting Authorities reserves the right to also remove properties, for example as a result of stock rationalisation, in which case the numbers and value may decrease. Numbers and values may also increase or decrease as a result of any changes emanating from detailed surveys of properties and estates.

Additional information: Economic operators are advised that TUPE provisions may apply in respect of this procurement. All documentation can be downloaded from https://etenders.rand-associates.co.uk eTender@Rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the ‘Portal’) for downloading/submission of tender documentation, and communicating requests for and responses to clarification. All requests for Tender Documentation, communications and submissions of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk After creating an account on eTenders@Rand, users will receive an e-mail with a link to activate their account. Once activated and logged in, users will need the following code to register for the Tender Documentation: AccordGas1 Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure e-mail messaging function within the Portal, but to be received no later than 17:30 on 20.7.2015. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators' responsibility to regularly monitor communications raised and issued through the Portal. Responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure e-mail messaging system. The identity of the Economic Operator seeking clarification will not be disclosed to other economic operators. When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc. as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. Do not wait until too near the closing time on the return date. The closing deadline for uploading completed Tender submissions is 27.7.2015 at 13.00 Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submission documents will be visible to the representatives of the Contracting Authorities and Rand Associates Consultancy Services Ltd only after the closing deadline. Should users have any queries, or experience difficulties with the registration or download/upload system, they should contact the eTenders@Rand help-desk by calling +44 1737225077 (ask for Paul Dugdale or Jonathan Case) or e-mail etenders@rand-associates.co.uk