GB-Andover: Provision of Services and Facilities for Exercise Telemark Titan Events 2016-19

1. year contract with options for a further 3 years for the provision of a venue, services and facilities for Telemark ski training and racing competitions hosting up to 170 personnel comprised of 150 competitors and 20 officials for up to 15 days in January of each year.The contractor will be required to provide a championship venue that is able to conduct Telemark ski racing events, which must be on mainland Europe, and no more than 1200km from Calais, no further than 3 hours drive from an international airport and have good public transport links.The contractor will be required to provide suitable slopes for teaching beginners through to race techniques, prior to the delivery of a race programme that will meet FIS Telemark regulations requiring a jump, a loom (a large banked turn) and a suitable skating area in the finish. All dedicated race slopes/courses are to meet Federation International de Ski standards and be homologated for GS.Any race slope should take a maximum of 20 minutes to get from the finish area back to the start area by use of lifts; ideally 10 minutes or less.An area to run a ‘mountain race’, with ascent and descent (both on and off piste) in controlled conditions is also required. Suitable medical and mountain rescue support is required to support the training and racing, as are homologated timing systems and appropriate safety provisions and netting.A suitable race office is to be provided with the ability to connect to broadband internet and conduct administration.A suitable location for 150 personnel to attend a prize giving is also required.Facilities for racer’s personal ski preparation are required.Any accommodation must be in proximity of the race venue and facilities.Provision core championship dates are 9–21 Jan with Authority Officials arriving 07 Jan, these dates are To Be Confirmed and dates may vary +/- 5 days for future option years if taken up.

Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Electronic Trading

Potential suppliers must note the Authority’s intention to use electronic trading utilising the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com. In the event that P2P is taken up; the Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

The estimated contract value ranges from the estimation of a 1 year contract through to the total value of a 1 year contract with 3 option years, should the options be taken up. Any resulting Contract will include options to extend in periods of 1 Year up to a further 3 years.

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

A signed Letter of Good Standing from Economic Operators invited to Tender will be required as part of Tender responses submitted.

Award Criteria: The Most Economically Advantageous Tender (MEAT) in terms of the criteria stated in the specifications, in the Invitation to Tender.

From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.Gov.uk GSC website.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.