Targeted Short Breaks and Specialist Holiday Playscheme

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide Specialist Holiday Playscheme and Targeted Short Breaks for children and young people with special education needs and disabilities in Portsmouth. This service will support children, young people and their families and ensure that the council meets our statutory duties.

This service is exclusively for the Targeted Short Breaks offer and does not include overnight respite or specialist care. It has two elements:

The venues will be sourced and funded by the provider.

The council is targeting to have awarded the contract on 20 December 2022 to allow for service commencement on 1 April 2023. The contract will be let for an initial term of 3 years which may then run for a further 2 years in increments set by the Council to a total maximum term of 5 years, subject to performance and at the sole option of the Council.

The estimated total contract value IRO £215,000 pa, £1,075,000 over maximum 5-year contract term. This is based on the current funding for the services.

The contract value is expected to remain in the region of £215,000 per annum for the term of the contract, however it may increase or decrease throughout the contract term subject to any known or unknown changes to budget allocation, variation of services, or addition of further associated services in order to meet changes in demand or the service delivery.

An accurate forecast cannot be made regarding the level of further funding, if any, that may become available, but it is not expected to equate to an increase of more than approx. 10% and therefore approx. £1,182,500 total value over the 5-year maximum term. However, these estimates are not guarantees and are non-binding in terms of any maximum total upper value that may be let via the contracts.

The services covered under the contract are social services and fall under the 'light touch regime'. The Council will execute this procurement process in general accordance with the Open Procedure as set out within the Public Contract Regulations (2015).

The procurement process will be undertaken in line with the following programme:

Application is via completed tender submission by the deadline stated above via the Council's e-sourcing system InTend which will be used to administrate the procurement process, the system can be accessed free of charge via the web link below:

https://in-tendhost.co.uk/portsmouthcc/aspx/home