HS2 Electronic Bill Deposit

HS2 Ltd has for the first time in British legal history deposited Bill documents electronically, e.g. online and on fully text-searchable USB memory sticks. This allows full access to over 81,000 pages of information, including one of the most comprehensive environmental impact studies ever undertaken, regarding the proposed construction of the High Speed railway

HS2 requires a supplier to provide the following services:

Compression of mapping data, required for online presentation of design data;

Online shop, fully searchable, for the purchase of Bill documents, including secure payment protection;

Offline, fully searchable, version of the online shop (minus the payment option) on USB memory stick;

Duplication service for USB memory stick (estimated 250 per Bill deposit)

Once these documents are optimised/compressed, on approval, must be uploaded/mapped by the Supplier to the correct placed in the offline store and online shop as directed by the HS2 ltd representatives, and the Supplier must provide a high degree of flexibility around the clock plus speed of delivery to facilitate potential naming/renaming/repositioning of files and folders as appropriate

All potential suppliers must obtain details of the Invitation to Tender (ITT) and submit their tender through the HS2 eSourcing portal

All potential suppliers are required to express an interest by registering on the HS2 eSourcing portal (www.hs2.bravosolution.co.uk). Registering is only required once.

Registering: Potential supplier should browse to the HS2 eSourcing portal and complete the following:

• a)Click the ‘click here to register’ link.
• b)Accept the terms and conditions and click ‘continue’.
• c)Enter your business and user details.
• d)Note the username you use and click ‘save’ when complete.
• e)You will then receive an e-mail with your unique password.

Access to the ITT:

• a)Login to the HS2 eSourcing portal with your unique username and password.
• b)Click on the ‘ITTs open to all suppliers’ link.
• c)Click on the relevant titled ITT item.
• d)Click the ‘express interest’ button in the ‘actions’ box on the left hand side of the page (this will move the ITT pack into the applicants ‘my ITT’ box). This is a secure area for projects only.
• e)Click on the ITT code. The applicant can now access any attachments by clicking the ‘settings and buyer attachments’ in the actions box.
• f)Download the documents relating to the ITT. Click ‘attachments’ on the left hand side. The number in brackets refers to number of documents that need to be downloaded. Click on the bold and underlined filename. Select ‘save’ and store on your PC.

Responding to the ITT:

• a)Instructions on completing the ITT through the eSourcing Portal are contained in the ITT documents. For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8:00 am to 18:00 pm) GMT on:
• a)email – help@bravosolution.co.uk or
• b)telephone +44 8003684850.

Additional information: All materials relating to this opportunity can be found via the HS2 eProcurement platform as detailed earlier.