545_17 Vehicle Telematics and Associated Products & Service

A national framework agreement with multiple suppliers for vehicle telematics provision to public sector organisations. The requirement is split into 2 lots;

Lot 1 - Hire of Vehicle Telematics and Associated Products & Services - The Customer shall pay a monthly hire price per vehicle which covers the supply, installation and maintenance of a data recording device and associated equipment, monthly service charge and all other products and services required by the Customer stated in the Contract.

Lot 2 - Outright Purchase of Vehicle Telematics and Associated Products & Services - The Customer may choose to either:

• a)outright purchase the data recording device and associated equipment and other required products and pay a monthly fee per vehicle for the service required during the contract term; or
• b)pay a lump sum to purchase the data recording device and associated equipment, and other products and services required, as well as pay upfront for the service required during the contract term.

It is envisaged that most of the customers accessing the framework will have a requirement for a vehicle telematics system suitable for cars and light commercial vehicles. However, some customers may wish to use the framework to procure a telematics solution for their specialist vehicles, e.g. winter gritting vehicles, snow ploughs and refuse collection vehicles.

The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal