BPAS Contract & Invoicing System

Context

The British Pregnancy Advisory Service (BPAS) is a British reproductive healthcare charity that offers pregnancy counselling, abortion care, miscarriage management, contraception and STI testing to 100,000 women each year via our clinics in England, Wales and Scotland.

BPAS provide the majority of its services via contracts with the various Clinical Commissioning Groups (CCG) that comprise the NHS. The contract duration, range of services provided, and unit pricing can vary for each contract according to the need and local priorities of each CCG. The Business Development Unit (BDU) is responsible for managing the relationship with CCGs. The BDU manage circa 130 separate contracts.

The BDU currently rely on separate spreadsheets and shared folders to manage this complex collection of contracts and urgently need a contracts database to consolidate and streamline this activity.

The system must also be capable of consolidating activity data with contract pricing to create invoices to send to commissioners or private clients.

Outcomes

To improve the efficiency and effectiveness of the BPAS Business Development Unit.

To improve the availability and accessibility of quality information to inform strategic and operational decisions.

To streamline the contract management and invoicing processes to reduce error and administrative effort.

Requirement

We want to hear from suppliers who can help BPAS deliver a new contract and invoicing system. The system must be capable of:

Managing all contracts entered in to by BPAS to provide services to the NHS. BPAS also provide services to private patients and the system must be capable of holding a Private Patient Price Book.

Managing the full contract lifecycle for a range of contracts that vary in service provision, content and duration

Producing a range of contract performance reports for the commissioning body i.e. against a suite of criteria.

Producing a range of contact performance reports for management evaluation e.g. cost v's price.

Importing activity data from other BPAS system to produce fully itemised invoices specific to the requirements of each contract.

If you are interested then please complete this questionnaire and return it to Nick Hicks (Nick.Hicks@BPAS.org). Shortlisted suppliers will be invited for further discussion.

BPAS would prefer a cloud-based off-the-shelf solution but is open to other options.

We would like the solution in place within three months of contract signature.

Additional information: Contact should be made with Nick Hicks; Nick.Hicks@BPAS.org / 07471995223

Any questions or further information can be requested from the above.