Provision and installation of new play equipment & outdoor gym - Invitation to tender (ITT)

Introduction

Rackheath Community Council is seeking to award a contract for the supply and installation of new play equipment & outdoor gym; on land it manages at Stracey Playing Field. This includes the supply and installation of any required or appropriate groundworks and safety surfacing. All works materials and parts should comply with both the British and European Standards for playground equipment, outdoor gym equipment and surfacing.

The Invitation to Tender is being procured under the Parish Council's open tender process; This document provides applicants wishing to tender for the contract with the requirements, standards and conditions under which the procurement will be operated.

Lot 1 - New Play Equipment; Background & Objectives

Rackheath Community Council has developed plans to install additional exciting and modern play equipment and an outdoor gym on Stracey Playing Field. These plans site base works preparation and a wet pour surface. The structure must be innovative and physically challenging; suited to a broad age range of children, from pre-teen to young adults.

One of the main aims is to improve the play experience for children by delivering a high-quality, low-maintenance play area. The challenge is to provide all-inclusive apparatus that caters to all age ranges with stimulating pieces that children are excited to use.

Given the anticipated heavy use of the play area, equipment must be robust and vandal-proof.

The design must include seating for both rest and also 'picnic style' to encourage families to stay longer, these should be on a level, secure base.

The design should consider enclosing the play area with fencing that compliments the overall design and area.

Lot 2 - Outdoor Gym; Background & Objectives

The installation of outdoor fitness equipment that meets the needs of Rackheath residents both current and future, including adults, children, people with disabilities and special educational needs.

General Information

Budget

As a guide, the estimated cost to the Community Council for this contract will be approximately:

Lot 1 - £150,000.00, exclusive of VAT.

Lot 2 - £50,000.00, exclusive of VAT.

Any bidder wishing to bid on both lots, may combine this budget into a total of £200,000 for both lots, but must include a breakdown of costs per lot in their submission.

Duration of Contract Term

The contract is planned to commence as soon as possible post contract award, with the aim of completion before the end of the School Summer Holiday period.

Submission of Tenders and supporting documentation

All complete tenders must be submitted by email or in writing (by 12.00 noon on the 30th April 2024) to the Community Council office and clearly marked 'Stracey Playing Field Play-area Tender'.

If sent by mail (or in person), these tenders should be submitted in a sealed envelope to the Community Council and addressed to the Clerk, Rackheath Community Council, The Pavilion, Green Lane West, Rackheath, NR13 6LT.