CEFAS23-83 ITT for services for overseas scientific workshop facilitation

Provision of effective and professional facilitation services for a variety of workshops, conferences, and events that Cefas will be running in various international locations across the duration of the Contract.

1. Work with Cefas to understand the objectives and principles of the relevant programme of work for which the facilitation is required.
2. Develop and design a workshop/s agenda and any other associated literature such as name badges, workshop/s literature packs, posters, and programmes.
3. Facilitate the required workshops, to involve, for example, interactive elements, breakout activities, training sessions and keynote speakers.
4. Workshops made available via an event platform/website, which the Tenderer must host and manage.
5. Comply to UK accessibility and local accessibility laws.
6. Provide virtual and in-person options for attendance.
7. Liaise with stakeholders to manage attendance by delegates.
8. Support management of stakeholder attendance.
9. Lead and provide technical expertise in digital facilitation and necessary tools for a virtual and blended workshop. There may be a need for the Tenderer to assist in the compéring of the workshops.
10. Be involved in venue selection.
11. Ensuring conference facilities are set-up for the workshop appropriately and managed throughout.
12. Provide a workshop report detailing discussions, key actions, and messages within one month of the workshop event with Cefas experts.

Cefas currently have need of the above services for 3 upcoming workshops in South Africa, Sri Lanka and Ghana. However, there are likely to also be future requirements for these services across several regions under a variety of Cefas International Programmes.

Cefas estimates costs of £70-£100k for provision of services for the 3 confirmed workshops.

PLEASE NOTE - beyond these current requirements, Cefas is unable to guarantee that there will be additional work under the Contract.

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