Implementation of Energy Monitoring System

Contract for Implementation of Energy Monitoring System commencing on 01 April 2016 to various sites with in the Eastleigh Borough. The period of the Contract resultant from this tender shall be 48 months (4 years) reviewable on an annual basis, commencing on 01 April 2016 (tentative) subject to Contract between Eastleigh Borough Council and the awarded Supplier.

Additional information: This opportunity is being advertised via the South East Business Portal https://sebp.due-north.com/ on behalf of EASTLEIGH BOROUGH COUNCIL.

For your convenience, here is a summary of how you should submit your electronic tender response. For your e-tender to be considered, please comply with these instructions:

? All correspondence related to this e-ITT will be via the SEBP link as attached to the original invitation eMail from the SEBP to your registered user. Only the supplier named contact registered on the SEBP portal using their personal ID and password combination will be able to view, download and upload contract documents.

? Please acknowledge via SEBP your receipt of this tender pack confirming that you expect to submit a tender by the appointed time. Click on Intend to Submit / Decline button as appropriate.

? Please use the Question & Answer section within the SEBP system for both technical and commercial issues.

? Please upload your completed tender (including ALL response ProForma's) to the SEBP prior to the close deadline. Please leave sufficient time to do this as uploading times can vary dependant of file size. (Tip: Use PDF documents where possible to reduce file sizes).

? The "Form of Tender" document (Appendix E) MUST be separately attached as a .pdf document to enable easy access at the Councils "tender opening ceremony". Please complete the "Form of Tender" as requested.

Your completed tender response must be uploaded to the South East Business Portal using the link provided no later than 12 noon on CLOSE DATE.

Please note: Suppliers can upload / amend their tender response via the SEBP at any time prior to the close date. The tender response is secure and only visible to the supplier up until the close deadline date / time at which point the system is locked to the supplier and contents become visible to the opening Council (in this case Fareham BC). There is no eMailing of documents on the deadline date as ALL documents are held in the secure server of SEBP .

In preparing a tender response you must not make any changes to the text of the documents as supplied to you, only add information where indicated. Each and every point in the e-ITT documents must be responded to. It is important that bids are completed in line with the requirements set out in this invitation and that ALL Supplier Response Appendices are completed. Please do not include any information, brochures or other literature unless it is specifically requested in this document.

Tender responses not available / visible to the Council in the SEBP response section after the submission deadline will not be considered (unless the Council have given prior notification to ALL tenderers of an extension period). All costs in submitting the tender will be borne by the tenderer.

The information provided by the Council in connection with this e-ITT is provided in good faith but does not purport to be comprehensive and Tenderers should carry out their own due diligence checks as to the full extent of the Council?s requirements before submitting a Tender.

Please see tender documentation for various sites for the implementation of the Energy Monitoring System