Open Spaces Maintenance Contract

This contract (Environmental Management Plan-EMP) is a working agreement between the contract parties of Hilton Parish Council (HPC) and the supplier of contracted services, referred to here as 'the Contractor'.

The EMP shall begin on 1st April 2022 and will run for a period of 36 months thereafter. Following the start of the EMP, the Contractor will be required to give three months' notice of termination. Hilton Parish Council may terminate the contract with one months' notice. Amendments to the schedule will be agreed as required between the Parish Council and the Contractor.

During this period the Contractor/s will provide services as described below.

EMP Conditions

The aim of the EMP will be to maintain the designated grassed areas, footpaths and other areas belonging to the Hilton Parish Council to the required standard. The schedule of work in the EMP is in two parts which can be awarded separately to individual contractors or combined.

Part A - Maintenance of grassed areas, grass paths, cricket & football pitch Part B - Maintenance of other designated tasks and directed works.

List of items to be provided by applicants

• A letter introducing the company.

• Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended.

• A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work.

• Copies of all relevant and necessary licences and certificates.

• Copies of all necessary insurance documents, including the value of Public Liability insurance held.

• Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded.

• A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment.

• Company details - including but not limited to how long the company has been in operation.

• Examples of current and previous work, including contact details for at least two references to be taken up.

• An indication of willingness to take on the potential additions to the contract.

• Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake.

• Any further information the company feels would be relevant to the bid.

A full specification is available on the Council website or by contacting the Clerk. Applicants should send their bids by email to the Clerk.