GB-Stafford: SARH HR & Payroll Specification Response

High Level Business Requirements - General Requirements

A fully integrated HR (either on premise or cloud based) system & Payroll System (either as a system managed by SARH staff or a bureau service)

Common functional requirements and System wide functions

A payroll system or service that provides an accurate monthly payroll that pull s data from the HR system resulting in minimal intervention from the SARH teams.

The HR system should provide a set of Restful web based API's to enable integration with other SARH owned systems.

An HR system which can be integrated to AD for Single Sign On

A system that can hold and enable SARH to build additional and customised fields.

Ability to easily customise and brand communications from the system.

Ability to create user reports and dashboards to support quality analytics and business intelligence.

High Level Business Requirements - HR System

To procure and implement a feature rich system to manage all aspects of the HR process from recruitment to employee exit.

To ensure that the transition from the incumbent system is as minimally disruptive to the organisation and involves no break in continuity of the HR service.

To align with SARH's Business Transformation Programme, ensuring processes are as streamlined and efficient as possible, processes are digital wherever possible, paper is minimised and self-service operations are maximised.

To select a supplier who will offer a partnership approach to the supply and ongoing support of the system.

To select a solution that:

Reduces the operational costs of internally managing the system.

Has data backed up both incrementally and differentially at specified periods.

Has Intelligent workflow that will enable staff to become more proactive by encouraging simple to use self-service

Integrates effectively with the Payroll System

High Level Business Requirements - Payroll

SARH is interested in options for both in-house management of the payroll and outsourced management of the payroll (bureau)

To procure and implement a feature rich system or bureau service to manage SARH's payrolls.

To ensure that the transition from the incumbent system is as minimally disruptive to the organisation and involves no break in continuity of the payroll service.

To align with SARH's Business Transformation Programme, ensuring processes are as streamlined and efficient as possible, processes are digital wherever possible, paper is minimised and self-service operations are maximised.

To select a supplier who will offer a partnership approach to the supply and ongoing support of the system.

To select a solution that:

Reduces the operational costs of internally managing the system.

Has data backed up both incrementally and differentially at specified periods.

Has Intelligent workflow that will enable staff to become more proactive by encouraging simple to use self-service

Integrates effectively with the HR System

Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.