Broseley Town Council's Christmas Lights Installation 2025

Details to assist with the tender:

Broseley Town Council undertakes the Christmas Lights illuminations within Broseley annually with the

aim of enhancing the Town at Christmas time to make it a nicer environment for residents. This tender is for the installation, maintenance, dismantling, and testing of the Christmas Lights.

EVALUATION AND AWARDING OF CONTRACT

The contract will be awarded to the company that complies with all written requirements, has satisfactory references and offers the best value for money.

This contract will be evaluated on the following basis:

PAYMENT

Payment for the completed project will be made to the Contractor on satisfactory completion of works.

CONTRACT HEALTH & SAFETY

Contractors must comply with all relevant H & S legislation.

Measures must be taken to minimize any risk to the public. For example, tools must not be left on the pavement where they could present a trip hazard. Any motor vehicle or plant machinery used must be parked so as not to contravene any parking restrictions and/or present any obstruction to other road users and the public.

The Contractor must adhere to the relevant codes of practice and regulations. In particular, the erection, testing and maintenance of the installation must be carried out in accordance with the latest Wiring Regulations (BS 7671) and undertaken by a competent person as laid out in those regulations.

The successful contractor will be expected to produce a Health & Safety Information prior to installation. This will include:

INSURANCE

It is a requirement that the contractor is adequately insured, with public liability cover. A copy of your current insurance certificate must be included in with tender response.

VARIATIONS

Any variations to the contract will be notified to the Contractor by the Town Clerk and agreed in writing between the two parties.

ADDITIONAL INFORMATION

It will be expected that the Contractor, prior to submitting a tender will have made any necessary site visits and satisfied their self of any access arrangements and any other necessary information required and that the tender is fully inclusive of all costs.

A Town Council representative will monitor the work carried out on a regular basis, and any concerns will be reported to the Town Clerk who will agree an appropriate course of action with the Contractor.

All tenders received will be considered by the Town Council and all tenders will receive a response from the Town Council week commencing week commencing 13 July 2025

Additional information: INSTALLATION

Installation testing must begin on 30 October 2025.

The lights must be in working order in good time, and no later than ONE WEEK PRIOR to the notified switch-on date of Saturday 29 November 2025..

The work must be undertaken in a manner that causes little disruption to traffic both vehicular and pedestrian, as well as with consideration for the environment. Given the traffic congestion experienced in Broseley during the day.

The contractor must be present on the day of the switch-on Saturday 29 November 2025 to manually switch on the lights after a countdown. The Christmas Lights Committee will be available to assist on the day. Thereafter the lights need to be set to their automatic timers which result in their coming on at 4pm and going off at 10pm weekdays, and 4pm - 11pm weekends.

Install Requirements:

MAINTENANCE

The lights will need to be maintained during the period that they are on display. We require two scheduled run throughs of the display to check everything is functioning properly and to attend to any minor faults. In addition, we require a call out within 24 hours for major faults including, but not limited to, complete failure of a motif or light string, extreme damage caused through vandalism, storms or road traffic accident.

Additional call out charges must be stated on the schedule.

All anchor points tested.

DISMANTLING

The lights are to be dismantled and removed as soon after 6 January each year as possible, but no later than 12 January each year.

TESTING

All lights and features are to be tested during down time and any minor work required such as replacing bulbs and fixing faulty connections is to be undertaken. All lights and features must be fully functioning prior to installation.

The contractor will notify BTC immediately of any defective lights and features that require major repair at additional cost or that cannot be repaired so replacement can be considered in good time.

To cost all items individually.