PS17297 BEIS External Support for the Cirrus Programme

The BEIS Cirrus programme is set to deliver many new services to enhance the end user experience through the implementation of a collaborative technology platform based on cloud technologies including Microsoft Office 365. The new collaborative platform will allow services to be swapped out as and when new / innovative solutions become available within the marketplace in the future.

The Cirrus programme is being taken forward to deliver an improved future technology solution which;

1. is designed around user needs giving them flexible mobile working solution

2. enables users to work together collaboratively with a common set of tools

3. provides economies of scale and a simpler operating model within which to control IT expenditure

4. provides improved in-house service management and technology support functions allows BEIS to exit smoothly and safely from our existing outsourced managed IT contracts

Objectives

The transition from the Cirrus programme to the IT TOM is planned for the coming months and as such BEIS / DIT are seeking support to provide an effective, independent assurance function to support the decision-making process.

This will enable the BEIS / DIT internal management team to focus and address all key risks in the succesful delivery of the IT TOM and delivery of the outcomes detailed in the business case.

Success of the Cirrus programme will depend on a successful roll-out to circa 5,900 users in London and across the UK, and an efficient transition of service delivery from the programme to the IT function.

One of the key objectives is to ensure the most appropriate IT Target Operating Model for Cirrus is implemented with an effective, ongoing service delivery function, at the right cost.

Initial focus of this procurement will be on the design and build phase of the IT Target Operating Model (TOM) and may be followed up by a detailed planning and build phase and a transition phase.

Scope

The successful bidder will be expected to develop governance structures that improve lines of accountability for delivery of the IT TOM and create a detailed mechanism to escalate issues and make decisions in an effective and timely manner.

• The scope of this requirement covers the transition from the Cirrus programme to the IT target operating model.

• The period of external support will run from January 2018 - 31st March 2018.

• All work undertaken as part of this contract will be pre-agreed and within scope of this requirement.

• All Statements of Work will be agreed for each discrete work package to be delivered under this agreement.

• Delivery of the successful transition to the IT TOM will be in phases, with Phase I being the immediate focus.

• Any continued external support requirement for delivery of additional phases will be at the sole discretion of BEIS / DIT and will be discussed when appropriate.

For more information, please see attachments.

Additional information: UK Shared Business Services eSourcing

As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.