DR4979 Provision of Vending Machines for Hot & Cold Drinks and Confectionary

London Borough of Tower Hamlets (LBTH) would like to invite bidders to tender for a fully managed vending service for six LBTH administration buildings - other venues may be added in addition to these sites. The vending service must include hot drinks, cold drinks, snacks and confectionary.

Vending For Hot Drinks

LBTH require high quality, reliable machines that dispense bean to cup coffee, such as cappuccino, latte, mocha, espresso together with hot chocolate and Fair Trade instant coffees, teas & herbal drinks, preferably in 12oz cups. The milk product used should be of high quality and 100% skimmed milk powder for a virtually fat free additive, which is full in flavour, improves the taste of tea and is totally free of hydrogenated vegetable oils.

Vending For Cold Drinks

A wide range of cold drinks including a variety of carbonated types, energy drinks, fruit juices, low sugar drinks and bottled water.

Vending For Confectionary

LBTH require a wide variety of leading brand snacks and confectionary and a range of cereal bars and low sugar snacks in order to promote and encourage healthier eating practices within its workforce.

All contractors taking an interest should undertake site visits to establish a suitable proposal.

London Borough of Tower Hamlets Site Visits

The bidders are welcomed to visit Council sites where the machines are currently located:

• Mulberry Place
• Jack Dash House
• Albert Jacob House
• John Onlsow House
• Blackwall Depot
• Chrips Street Idea Store

This will allow suppliers to make an informed decision by inspecting the locations where the equipment is currently installed on sites.

To arrange a site visit to Council sites, please email Toni Hayes at Toni.Hayes@towerhamlets.gov.uk and confirm the following details:

1. Preferred Date(s) and sites you wish to visit
2. The number of people visiting
3. Names and contact details including phone number and address and email address.

The estimated value of the contract is:

Zero Value Contract- To be self-managed by the winning bidder

For a period of: 3 years with an option to extend for two additional 12 month extensions. It is envisaged for the contract to start in January 2016.

Additional information: Organisations wishing to express their interest are requested to register on the London Tenders Portal (www.londontenders.org) where the tender documentation will be available for download. You may be required to complete a Pre-Qualification Questionnaire (PQQ).

Organisations must ensure that access to the system is available to their representatives dealing with the contract. The council will not be liable for the lack of delegated access within the organisation and will not send any documentation regarding the contract, which shall be exclusively available through the portal.

Tenderers are responsible for allowing sufficient time to submit their ITT/PQQ. The Council accepts no liability whatsoever for ITT/PQQs that are not submitted due to internet connectivity issues, transmission delays or errors.

Deadline for expression of interest and / or return of quotation is:

Monday, 14 December 2015 12:00 Noon

LBTH is an Equal Opportunities Employer and a supporter of Ethical Governance, our protocol can be found here along with Guidance to Suppliers and Providers. Or via:

http://www.towerhamlets.gov.uk/

LBTH does not undertake to invite all applicants or bind itself to accept the lowest or any Tender. LBTH will not be liable for any costs incurred in tendering for this contract.

If you require any further information please contact:

Corporate Services

at: procurement@towerhamlets.gov.uk

London Borough of Tower Hamlets