Multifunctional Devices, Managed Print and Content Services and Records and Information Management

The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines:

• Off-Site Records Information Management Service (full end to end service);
• Off-Site Storage of Inactive Records;
• Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services;
• Off-Site and/or On-Site Specialist Records Management Services;
• Off-Site and/or On-Site combined Records Information Management Services;
• Off-Site and/or On-Site Scanning Services.

The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow:

• efficient management of Physical and Digital Information, in line with the Government's digital by default agenda;
• Contracting Authorities to meet ongoing physical storage demands;
• the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs;
• scanning services to be provided in line with the Government's digital by default agenda;
• combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective;
• shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and
• compliance with The National Archives Gateway process, where required.

The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years(84) months.