Provision of Office Cleaning Services

Newark & Sherwood District Council wishes to appoint a suitably resourced, qualified and experienced contractor to provide Office Cleaning Services for Castle House, the Council's new headquarters building and Civic Suite which is currently under construction. The new building will serve as a base for approx. 260 staff and will include co-location of other public service personnel including the Department for Work & Pensions (DWP) and Job Centre Plus. Staff will relocate to the new offices during the autumn of 2017.

The purpose built offices are on 3 floors with a Gross Internal Floor Area of approx. 3,500 square metres. The ground floor comprises of a customer service centre, a dedicated area for the DWP and a Civic Suite. The upper floors provide office accommodation for Council staff.

The successful Office Cleaning Services contractor will be required to deliver resources, equipment and consumable products to provide scheduled daily/weekly office cleaning and periodic cleaning regimes.

The Council plans to conduct a phased occupancy of the new building during September 2017 so the successful contractor will be required to mobilise during September for the purposes of site induction/staff training and to undertake partial cleaning duties prior to full contract commencement on 02/10/2017. The Council also anticipates that there will be a need to conduct ad hoc builders' cleans following completion of fit-out works. These requirements together with details of the phased occupancy plan will be communicated to the appointed cleaning contractor during August 2017.

The Contract once awarded will remain in force for a period of 1 year with the option of a further two annual extensions, subject at all times to a satisfactory review of the cleaning contract performance.