CHS Tender for Managed Print Services

The Cambridge Housing Society Limited (CHS) and its subsidiary companies, collectively known as the "CHS Group" wishes to establish a single lot contract with one supplier for the provision of managed print services.

The Cambridge Housing Society Limited currently uses 15 multi-function print/photocopy devices at 12 core sites:

9. x Sharp MX3114N with A4 drawer/ A3 drawer/ bypass facility/ scan to email (AD connection)and stapling function

2. x Sharp MX3140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function

2. x Sharp MX4140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function

2. x Sharp MX-C301W with an A4 paper drawer/ bypass facility/ scan to email (AD connection)

All printers print both colour and black and white

CHS use Papercut secure printing with PIN number log ins

CHS existing contract includes tree planting to offset paper use and includes print cartridges being removed for re-filling

CHS requires a like-for-like replacement multi-function print/photocopy device fleet as specified above but with the revised figures below:

• 8 MX3114N type devices

• 3 MX-C301W type devices

• 2 MX4140N type devices

• we will not require any MX3140N type devices

We require the same paper handling capacity as with the existing fleet.

We will require the same printer ppm speeds or better

We will require a secure login to each device to retrieve prints

We require similar paper use offset and cartridge re-use arrangements

The solution proposed would need to provide multi-function print and photocopier services to The Cambridge Housing Society Limited for a 5 year period.

Proposed devices will need to be supportable for the 5 year period